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Product requirements documents (PRD’s) are crucial when you’re working on developing new features, improvements and products.
A PRD is a detailed document that outlines everything necessary for the development team to understand, design, and build a product that meets specific user needs and business goals. Writing a product development document is typically the responsibility of a product manager.
Writing a PRD from scratch is no easy feat. Many product managers spend too much time staring at a blank page since there is so much research and information to distill into a concise and actionable document.
Overcoming the blank page problem requires a shift in mindset. Writing your first draft often compromises the largest bulk of your time. The process becomes easier once you already have something written down since you can iterate based on feedback and new insights.
Tools like AI-powered PRD generators provide product teams with a first draft in seconds and skip initial structuring challenges.
We’ll discuss an innovative approach to writing hundreds of product requirement document samples with just a link, audio file or product document. You can view the process in action with 5 samples we’ve written from information across popular products and SaaS solutions.
The Blank Page: Common Challenges Product Managers Face When Writing PRD’s
Effective PRD’s make it easier for developers to understand their task. Product Requirements Documents (PRD’s) are also used to inform stakeholders, prepare marketing positioning and other strategic and creative collateral such as buyer personas, user stories and battle cards for different features.
Writing PRD’s is a task most product managers have to tackle every now and then. Some common challenges remain whether it’s your first or 100th PRD. Primarily, product managers often face these challenges when writing a new PRD from scratch:
- Overwhelming scope: PRDs encompass a broad scope, from high-level vision to granular details. The sheer volume of information that needs to be considered and articulated can feel paralyzing, making it hard to know where to even begin.
- Fear of imperfection: Many product managers have a natural tendency to strive for a perfect PRD from the outset. Pressure to get it "right" the first time can lead to procrastination and analysis paralysis, making it difficult to simply start writing.
- Lack of structure: While PRDs have common elements, there's no one-size-fits-all template. Deciding on the structure, format, and level of detail for every new product or feature can be overwhelming, especially for first-time PRD writers.
- Curse of knowledge: Product managers often have a deep understanding of the product vision and requirements. Translating implicit knowledge into clear, concise, and actionable language for others without going overboard can be challenging.
- Stakeholder alignment: PRDs need to satisfy the needs and expectations of various stakeholders, each with their own perspectives and priorities. Pressure to balance competing demands can make writing a PRD feel like navigating a minefield.
We’ve spoken with hundreds of product managers to dive deeper into these issues and find a solution to beat the blank page problem and write PRDs that are clear, concise, and actionable.
The result? Bash offers a dedicated PRD generator that helps you turn any product information into a structured PRD document. How? We’ll explain that in the next section!
How to Structure Information from any Source into a PRD Document
Writing a new PRD becomes a simple 1-2-3 process:
- Gather your product information in Bash’s knowledge base.
- Apply the Product Requirements Document Template to restructure existing product information.
- Refine the copy with the AI editor, ask questions & share with team members.
PRD Generator
Add a competitor's product page or any webpage with product information and get a sample PRD written for you
Step 1: Gather Your Product Information in Bash
Create a topic and add information covering the new product or feature you’re looking to write a PRD on. This gives Bash the right context to write your PRD when you apply the template.
Many marketers and product teams also submit competitor products as a competitive intelligence method to understand features and competitor positioning better.
Topics can hold sources from a variety of formats:
- Text: Meeting notes, interview transcripts, brainstorming documents.
- Online content: Product pages, competitor websites, articles.
- Documents: Word files, PDFs, presentations.
- Audio: Meeting recordings, voice memos. Note that Bash automatically transcribes any audio files you upload so you can more easily access information from meetings, podcasts, product presentation and other audio sources.
Step 2: Generate a PRD Draft
You can turn your source information into a first draft for your next PRD by following the following steps:
- Select “+ More” in the drafts section under your topic
- Select the "Product Requirements Document" template in the “Product Strategy” section within the template library.
- Personalize the template by specifying the desired tone, target persona, audience, and language.
Bash's AI will analyze your uploaded information, identifying key product details and returning example product specifications & PRD insights.
Step 3: Refine with the AI-powered Editor & Share
Bash lays the groundwork for your PRD. Once you have the sample PRD written you can fine-tune the document to your tone of voice and style:
- Use Bash's built-in editor to carefully review the AI-generated content.
- If you get stuck or need inspiration, use the AI chat to ask questions, request content suggestions, or seek help with phrasing and clarity.
- Once finalized, share your PRD with team members and stakeholders directly within Bash.
- Other product & marketing team members can use your PRD as a base to write something new such as creative briefs, emails, newsletters and so much more with 80+ templates.
Product Specifications & Insights Given in the First PRD Draft
Bash returns a large amount of information based on your information. We leverage AI to restructure already existing insights on your product functionality and complement it with adjacent knowledge that can be relevant for developing your product or feature.
Here are some of the fields Bash returns when writing a product specification example through the generator:
- TL;DR: A brief summary of the feature or product.
- Problem Statement: a concise description of an issue that needs addressing. The problem statement identifies the gap between the current state and the desired state.
- Goals: A description of what you aim to achieve with the product or feature. Goals can be further defined in business and user goals to distinguish further into the added value.
- Non-goals: Non-goals help prevent scope creep by clearly stating what is out of scope for the project.
- Audience: Bash will look at the definition or specifications of your product/feature and suggest user personas that benefit the most from the functionality.
- User experience: User experience (UX) outlines how users will interact with the product and ensures their needs and preferences are central to the design.
- Narrative: The narrative field in a Product Requirements Document (PRD) provides context, goals, and an overall vision for the product being developed.
- Success metrics: Key indicators that help evaluate if the product meets its objectives.
- Technical considerations: Outline of the technical constraints, dependencies, and architecture needed to build the product.
- Milestones & Resources: Key deadlines and the necessary resources to achieve project goals.
- Ask Bash: AI recommendations for specific questions or issues that might need further clarification or discussion with stakeholders.
Missing any of these fields or want to dive deeper into one of these insights for your product or feature?
Use the “Ask Bash” feature in the bottom right corner of the AI editor to dive deeper into the information or ask directly in your PRD topic by using the “/” shortcut.
5 User Requirements Document Examples Written With Bash
Up next, we have written 5 examples of a PRD with Bash that you can directly access in the app. Dive deeper into the PRD, ask questions and share with other team members to assess whether the process works for your team.
PRD Sample for a Physical Product: Apple Vision PRO
The Apple Vision Pro is a groundbreaking augmented reality (AR) and mixed reality (MR) headset designed to blend digital content seamlessly with the physical world. Vision Pro enables users to interact with digital content in ways previously unimaginable.
We’ve taken the product page from the Apple Vision PRO and turned it into a PRD sample using our process.
Requirements Document Example Software: Square Restaurant POS System
For the second user requirements document example we’ve taken the restaurant POS product page from Square as a source. Square for Restaurants offers a comprehensive point-of-sale (POS) solution tailored for various restaurant types, including full-service, quick-service, fast-casual establishments, and bars.
The original product aims to revolutionize the way restaurant operators manage their businesses by providing an all-in-one cloud-based system. Bash takes the information from the page and turns it into a comprehensive example of a requirements document in a dedicated topic.
Example of a Requirements Document: Humane AI Pin
The Humane Ai Pin is the first multi-modal wearable device designed for seamless integration into everyday life. The pin acts as a versatile assistant, allowing users to make calls, send messages, seek answers, capture moments, take notes, and manage their digital world effortlessly.
The Ai Pin utilizes the Cosmos operating system, which intuitively understands user intentions and contexts to provide tailored assistance and automate tasks without the need for downloading or opening apps.
We’ve taken the homepage of Humane as a source to write our next requirements document example.
Sample PRD: Rock Meeting Audio Turned Into A Transcript & PRD
For our next example, we’re taking a team meeting audio from the development team at Rock. Rock is an all-in-one project management and collaboration platform that combines chat with tasks, notes, files and meetings in one place at a flat price.
Rock has garnered a broad user base, primarily among English-speaking audiences but increasingly from regions such as India, Spanish-speaking countries, France, and Poland.
The growth in diverse users underscores the need for effective localization efforts to cater to non-English speakers, ensuring a seamless experience for all users. Bash transcribes the audio from the meeting and turns it into a PRD once we apply the dedicated template to the information. Check out the public topic for this sample PRD.
Requirements Document Example: Webflow Navbar
For the next user requirements sample we are taking product documentation information from Webflow.
Webflow allows users to design, build, and launch responsive websites visually, without writing code. Their CMS includes a robust set of tools, including a visual canvas, extensive styling options, and pre-built elements like navbars and dropdown menus.
We’ve taken a help guide that covers the functionality within the navbar from Webflows’ help center and turned it into a sample requirements doc with our in-app product PRD template. View the full PRD in Bash.
Write Hundreds of Requirements Document Examples Across Products & Industries
Looking for more sample PRDs? You can generate a first draft covering different products and services by sharing just a link with Bash
Check out the PRD generator and share any URL to turn product information into a requirements document sample in just a few clicks.
